PREVIEW — internal stakeholder review only · not for public circulation

Farm Visits · For the BhoomiSeva team

Log a meeting and open the Circle

Fill this within 24 hours of a meeting with the BhoomiSeva CEO. It issues the Visit Circle ID, records who was in the room and what was agreed, and gives you the WhatsApp group name to create.

5 minuteswhile the meeting is fresh
Circle IDissued the moment you submit
24 hoursto create the group

Log a meeting

Who came, what they want, what was agreed, and when you meet again.

For core team members, contributors, Kendra, district and state partners. Only fields marked * are required.

  • The Circle ID comes back on screen — put it in the group name
  • Add every attendee with a mobile number, so the group can be created
  • Goes to WhatsApp 95112 44414 and the Circle Tracker
  • Paste the same text as the first message in the new group, and pin it

Group naming rule

BS Circle · VC-ID · place. Always add 95112 44414 to the group.

The meeting

This goes into the WhatsApp group name

Where the group is from

Who attended

Add everyone who should be in the WhatsApp group. A name and a 10-digit mobile number are needed for each person, otherwise the group cannot be created.

What was discussed

Interest shown in

Action points agreed

Each action needs a name and a date. These become the pinned message in the WhatsApp group.

Next meeting

A circle without a next date stops moving. Fix the date before everyone leaves the room.

The WhatsApp group

Photos from the meeting (up to 6)

Photos stay on your phone; you send them in the same WhatsApp chat after submitting.

Declaration

The message goes to the BhoomiSeva desk on WhatsApp. The same details are written to the Circle Tracker sheet.